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RM of Prairie Coulee No. 999

Regular Council Meeting – Agenda

Tuesday, October 13, 2026, at 9:00 a.m.

Council Chambers, Municipal Office, 1 Main Street, Coulee Flats

  1. 1.
    Call to Order
  2. 2.
    Declaration of Conflict of Interest
  3. 3.
    Adoption of Agenda

    Additions or deletions.

  4. 4.
    Approval of Minutes
    1. 4.1
      Regular meeting – September 8, 2026
    2. 4.2
      Special meeting – September 22, 2026
  5. 5.
    Financial
    1. 5.1
      Statement of Financial Activities – September 2026
    2. 5.2
      Bank Reconciliation – September 2026
    3. 5.3
      Payment of Accounts (list attached)
    4. 5.4
      Tax collections to September 30
    5. 5.5
      Investment maturity – GIC renewal
  6. 6.
    Delegations
    1. 6.1
      9:30 a.m. Coulee Flats School Community Council – bus route winter maintenance
    2. 6.2
      10:45 a.m. Juniper Hills Fire Association – 2027 budget request
  7. 7.
    10:00 a.m. Public Hearing – Bylaws No. 6-2026 and 7-2026

    Official Community Plan and Zoning Bylaw amendments for a country residential area north of Coulee Flats. See the public notice issued September 11, 2026.

    1. 7.1
      Administrator confirms notice
    2. 7.2
      Written submissions received
    3. 7.3
      Presentations from the public
    4. 7.4
      Close of hearing
  8. 8.
    Correspondence (list attached)
    1. 8.1
      Ministry of Government Relations – Revenue sharing, third quarter
    2. 8.2
      SARM – Mid-term convention program
    3. 8.3
      Water Security Agency – Drainage approval, NW 26-34-6 W3
    4. 8.4
      A ratepayer – Request for a dust control extension
  9. 9.
    Reports
    1. 9.1
      Foreman – fall gravel program and culverts
    2. 9.2
      Administrator
    3. 9.3
      Pest control officer
    4. 9.4
      Weed inspector – fall summary
    5. 9.5
      Regional planning committee
    6. 9.6
      Council members
  10. 10.
    Unfinished Business
    1. 10.1
      Office roof replacement – quotes
    2. 10.2
      Township Road 342 culvert – completion report
    3. 10.3
      Asset management plan – funding decision
    4. 10.4
      Seniors' Centre accessibility grant – status
  11. 11.
    Bylaws
    1. 11.1
      Bylaw No. 6-2026 – Official Community Plan amendment – second reading
    2. 11.2
      Bylaw No. 7-2026 – Zoning Bylaw amendment – second reading
    3. 11.3
      Bylaw No. 8-2026 – Fees for Municipal Services – first reading
  12. 12.
    New Business
    1. 12.1
      2027 gravel supply and haul tender – report on bids received
    2. 12.2
      Grader operator – winter season
    3. 12.3
      Snow removal policy – review
    4. 12.4
      Approach application – SW 4-34-6 W3
    5. 12.5
      Road-use agreement – grain hauling contractor
    6. 12.6
      Christmas office hours
    7. 12.7
      Staff Christmas gathering
    8. 12.8
      2027 SARM membership fees
    9. 12.9
      Tax enforcement – properties for 2027 proceedings
    10. 12.10
      Cemetery plot fees – 2027
    11. 12.11
      Emergency plan – annual review
  13. 13.
    Closed Session

    A legal matter, under clause 120(2)(a) of The Municipalities Act.

  14. 14.
    Next Meeting – November 10, 2026 at 9:00 a.m.
  15. 15.
    Adjournment

Delegation and hearing times are approximate. Written submissions on Bylaws No. 6-2026 and 7-2026 must reach the municipal office by 4:30 p.m. on October 8, 2026. Attachments to this agenda are available at the municipal office.